Position title
Invoicing and Administrative Responsible

For one of our major clients - a leading global manufacturer of electrical devices and provider of related services - we are looking for an Invoicing and Administrative Responsible, who will be responsible for all aspects of the day-to-day Order Management and the Invoicing process.

Location: Brussels


Your primary task as an Invoicing and Administrative Responsible will be to provide oversight over the end-to-end Order Management process, ensuring that clients’ demands are fully met and that the entire process flow is carried out accurately, in a timely manner, and in line with company policies and procedures.

Key roles and responsibilities:

• Manage the daily workflow of the billing, sales/service order processing and invoicing
• Examine with due care all incoming clients’ Purchase Orders and make sure that all data received are accurate, and in line with payment conditions
• Ensure that each Purchase Order is validated in accordance with the relevant procedure (all documents and approvals provided, all checklists filled-in, and credit/risk assessment performed) and properly recorded in ERP system (SAP)
• Ensure that Service Contracts and Service Orders are prepared and executed in accordance with related POs and the scope of work
• Monitor and evaluate the pricing and invoicing process in close cooperation with the finance department, and troubleshoot any possible issues
• Coordinate the process flow subsequent to issuing the Service Order and the Invoice with attention to detail and in close collaboration with all relevant stakeholders – client, planners, technicians, sales and customer service teams, forwarders, suppliers, project managers, subcontractors
• Ensure the appropriate level of financial control over the processes, systems, and personnel to minimise the risk of error
• Analyse and check the availability of stock and inventory lead time; provide relevant reporting as required; recommend process improvements
• Maintain good relationships and communicate effectively with all internal and external stakeholders and partners, and make sure to provide them with all relevant information in a timely manner
• Provide technical assistance to all parties involved and organise training sessions as required


Technical skills and experience:

• A relevant degree
• Fluency in Dutch or French + good knowledge of English
• Practical experience in similar positions in the field of sales administration
• Good knowledge of and experience with MS Office Applications, esp. SAP
• Good understanding of the order management process and invoicing
• Ability to communicate effectively at different levels

Other competencies and qualities:

• An entrepreneurial and flexible person, with a structured approach to work and a positive attitude
• Strong communication and analytical skills
• Strong problem-solving and organisational skills
• Detail orientation and client focus
• Ability to work independently and as part of a team
• Proactive, responsible, and open-minded personality
• Ability to respond effectively to pressure and stress

Job Benefits

• A full-time employment contract
• A full and competitive compensation package with a wide range of advantages: attractive fixed salary, annual bonus, group and hospitalisation insurances, monthly fixed expenses, meal vouchers…
• Flexible home working option
• Continuous learning and development opportunities (access to internal L&D programmes, learning on the spot, training sessions) and access to the internal mobility program

Employment Type
Duration of employment
Energy and automation
Job Location
Date posted
14 June 2022
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Position: Invoicing and Administrative Responsible

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